Leave, AWOL, NCNS Extra Work, and Change of Schedule Application

How can I apply for a leave?

Go to the Attendance Module ( https://nmsattendance.nmsapps.com/ ) > My Leave and fill-out the Apply Leave form. After filling-out the form, click Submit.

How will I know if I should apply for With Pay or Without Pay?

Paid leave credits are being given to employees who have stayed in NMS for a year or more. If you have remaining leave credits, you are required to use all of them before applying for a "Without Pay". The system will automatically detect if you have remaining leave credit left. All you have to do is select what is prompted on the Leave Type field on the Apply Leave Form.

Incorrect Number of Leaves Credits

For Managers/Executives:

Confirm the consumed leaves here -> https://nmsattendance.nmsapps.com/leaves

The leaves table only shows data for the past 2 months. You can only view all the filed leaves of an employee within a date range. To do this, click the "Show w/ Filter" button and fill out the necessary fields that you will need.

If the table doesn't reload or show any data, try adding another employee on the Users field.

If you have confirmed that the number of leaves is incorrect. Send a report to HR with the screenshot from the Leaves Table.

For Rank & File Employees:

Confirm your consumed leaves here -> https://nmsattendance.nmsapps.com/user/leave . Then click the "APPLIED LEAVES" tab

If you have confirmed that the number of leaves is incorrect. Send a report to NMSApps Report Form with the screenshot from the My Leaves page.

How will I know if I still have Paid Leave Credits left?

Go to https://nmsattendance.nmsapps.com/ > Home Page, on the upper right area, you will see your Remaining Leaves credits there.

My paid leave credits will reset. What will happen to my unused paid leave credits?

Unused leaves will be monetized, meaning it will be converted to cash. The monetization will be based on your daily rate multiplied by your unused paid leave credits. 10 leaves for rank and file employees and 15 leaves for managers may be monetized. Disbursement of the money will be within the closest payroll following your anniversary date.

What is special leave?

This is a special type of leave that are given to eligible employees. The following are the different types of Special Leaves offered to employees:

Maternity Leave

Paternity Leave

Solo Parent

Special Leave for Women

Can I apply for a special leave?

You cannot apply it by yourself on the Attendance Module. You would have to approach our HR Staff so they could tell you the requirements needed for each Special Leave Type. After confirming your eligibility for a certain Special Leave Type, they will apply the leave for you.

Who approves special leaves?

What are the different leave subcategories?

For a regular leave, there are Sick Leave, Personal leave, Emergency Leave, and Bereavement Leave. For a special leave. there are Maternity Leave, Paternity Leave, Solo Parent Leave, and Special Leave for Women.

How to apply for a sick leave?

Go to the Attendance Module ( https://nmsattendance.nmsapps.com/ ) > My Leave and fill-out the Apply Leave form and choose "Sick" under the Subcategory field. After filling-out the form, click Submit.

Sick Leave must be applied three (3) hours before the start of the employee's duty thorugh a phone call to the immediate superior/department head. The department head/superior to whom the information for sick leave is realayed shall apply for and in behalf of the employee via HR App. Duly notarized documentation shall be required upon return to work.

Who approves sick leaves?

This leave should be approved by the company nurse (or by your immediate superior with the company nurse's discretion) after obtaining a Medical Certificate from the employee who filed for the leave.
Failure to provide a Medical Certificate will result your filed leave being tagged as Unauthorized.

How to apply for a vacation/personal leave?

Go to the Attendance Module ( https://nmsattendance.nmsapps.com/ ) > My Leave and fill-out the Apply Leave form and choose "Personal" under the Subcategory field. After filling-out the form, click Submit.

Vacation/Personal Leaves, whether pair or not, must be applied for through the HR APPLICATION at least two (2) days before actual date of leave subject to approval of the Department Head.

Who approves vacation/personal leaves?

Vacation/Personal Leaves are being approved/rejected/cancelled by your immediate superior.

How to apply for an emergency leave?

Go to the Attendance Module ( https://nmsattendance.nmsapps.com/ ) > My Leave and fill-out the Apply Leave form and choose "Emergency" under the Subcategory field. After filling-out the form, click Submit.

Emergency is understood to be any untoward incident, such as, but not limited to accidents or calamities that befall the concerned employee or any of his/her immediate family. Immedite family pertains to his relatives within the first civil degree of onsanguinity or affinity. If the emergency occurs during the shift, the employee must inform his/her immediate superior of the nature of the emergency before leaving the workplace . If the emergency occurs before the shift, employee shall inform his/her immediate superior through a phone call within two (2) hours from the start of his/her shift.

When filing for a leave, some days are grayed out. What does this mean?

Previous dates are intentionally grayed out since you should not file for a leave for previous dates. Future dates that are grayed out means that you have no roster or work schedule for those days.

Who approves emergency leaves?

Emergency leaves are being approved/rejected/cancelled by your immediate superior.

What is AWOL?

AWOL stands for "Absence Without Official Leave"

An employee’s leave of absence may be tagged as Absence Without Official Leave, if:
- The employee fails to report to work when his her filed leave was disapproved for justifiable reasons.
- The employee fails to report to work and his/her leave of absence was not filed within the prescribed period of filing; and
- It was not filed for any other reason.

What are the consequences if I am tagged as AWOL?

1st Offense: 5-day Suspension
2nd Offense: Termination

What is NCNS?

NCNS stands for "No Call No Show". This refers to an unfiled leave of absence without prior notification to the employee’s superior/s and/or HR.

What is the difference of Overtime work and Restday work?

Overtime work refers to the additional hours an employee works beyond their regular working hours. Restday work, also known as work on a day off or working on a designated rest day, refers to performing work duties on a day that is typically considered a day off for an employee.

Can all employees apply for an Overtime Work?

There are no policies prohibiting an employee to apply for an Overtime Work. Although, it is in the discretion of your immediate superior if you should or if you are allowed or eligible to file for an Overtime Work.

How to apply for an Overtime Work?

Go to the Attendance Module ( https://nmsattendance.nmsapps.com/ ) > My Extra Work > My Overtime Work > Fill out the Apply Overtime Work form. After filling out the form, click Submit

Who approves Overtime Works?

Overtime Works are being approved/rejected/cancelled by your immediate superior.

How to apply for a Restday Work?

Go to the Attendance Module ( https://nmsattendance.nmsapps.com/ ) > My Extra Work > My Restday Work > Fill out the Apply Restday Work form. After filling out the form, click Submit

Who approves Restday Works?

Restday Works are being approved/rejected/cancelled by your immediate superior.

Can I apply for a change in my schedule?

Approach your immediate superior. They will be the one to coordinate with the HR department and make this decision.

When filing for an Overtime Work, some days are grayed out. What does this mean?

Previous dates are intentionally grayed out since you should not file for an Overtime Work for previous dates. Future dates that are grayed out means that you have no roster or work schedule for those days.

Action for Leaves on Locked Cutoffs

Current concern

maternity leave May 21, 2025 -> July 19, 2025 is pending and is in collision with a locked attendance cutoff restricting further actions to it such as approval or cancellation

May 21 2025 is a 2nd Cutoff of May and it is LOCKED

Action Plan

cancel/approved/rejected above pending following the process:
- DEVELOPERS to unlock the attendance coverage of the leave,
- HR personnel to cancel the leave / Person is in-charge,
- HR personnel to create then approve a FILED LEAVE,
- DEVELOPERS to re-lock the attendance coverage of the leave to prevent further modifications,
,

How to prevent in the future

file leaves during the unlocked cutoff, best practice would be to do action in advance.,

approve, cancel or other necessary actions before the attendance cutoff becomes locked, best practice would be to do action in advance.,

if in case above cannot be avoided, it is NOT RECOMMENDED and we greatly advise against this action but HR managers can use the Bypass Cutoff feature via https://nmsapps.com/attendance/bypass-locked-cutoff?department=all&subgroup=all when filing the leave. the hr manager can select also the status eg approved which bypasses the pending process entirely. we highly advise against this due to the fact that the employee may or may not have been paid during that cutoff yet a leave can still be filed, this causes discrepancies and mismatch of data later on especially when calculating 13th month pay and so on.